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HR Operations Leader

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<div> <div> <div> <div>At GrayMatter, we transform operations and empower people. Our consulting, implementation, and technology curation services help industrial companies modernize production, improve efficiency, and support plant-floor operations. Clients rely on GrayMatter to create intuitive data visualizations, reduce cybersecurity risks, and drive successful digital transformation initiatives.</div> <div> </div> <div>And that’s where you come in.</div> <div> </div> <div>GrayMatter is building a team of top talent in industrial technology. Our culture encourages learning and collaboration, guided by five core values: Accountability, Integrity, Respect, Innovation, and Teamwork.</div> <div> </div> <div>We are seeking a professional to oversee our benefits, compensation and payroll processes and systems. The <b>HR Operations Leader</b> is a key member of the HR leadership team, helping the Chief People Officer drive a total rewards strategy that attracts, engages, and retains GrayMatter employees. This individual will be responsible for growing and managing the payroll and benefits team.  <br>  <br> <b><u>General Job Duties:</u></b>  <br> <i>Benefits & Compensation</i> </div> <ul> <li>Collaborate on onboarding/off-boarding processes </li> <li>Support CPO in compensation strategy and administration </li> <li>Oversee benefits programs, ensuring competitiveness and compliance </li> <li>Manage vendor relationships and ensure accurate invoicing </li> <li>Leverage data to assess and improve total rewards programs </li> <li>Communicate benefits offerings and education to employees </li> </ul> <div><i>HR Systems</i> </div> <ul> <li>Maintain HRIS as the accurate source of employee data </li> <li>Build cross-functional integrations with Finance, IT, and other platforms </li> <li>Generate reports and dashboards with accurate HR metrics </li> <li>Analyze HR data and support audits and reviews as needed </li> </ul> <div><i>Payroll</i> </div> <ul> <li>Own and manage the full payroll cycle, deadlines, and calendar </li> <li>Oversee payroll processing and ensure accuracy across systems </li> <li>Refine payroll procedures and maintain compliant records </li> <li>Partner with Finance to ensure accurate inputs and reporting </li> </ul> <div><i>Compliance & Policy</i> </div> <ul> <li>Develop and implement HR policies and procedures </li> <li>Ensure adherence to federal, state, and local employment laws </li> </ul> <div><b><u>Knowledge, Skills and Experience Needed:</u></b>  <br> <i>Education / Experience:</i> </div> <ul> <li>Bachelor’s degree or equivalent HR experience required </li> <li>8+ years in HR, including 3+ years in a leadership role (5+ preferred) </li> <li>Experience with HRIS and payroll systems (Paycor a plus) </li> <li>Deep knowledge of benefits administration and payroll regulations </li> <li>HR, Compensation, or Benefits certifications preferred </li> </ul> <div><i>Competencies:</i>  </div> <ul> <li>Proven leadership in hiring, onboarding, performance management, and team development </li> <li>Ability to motivate and lead diverse, remote teams </li> <li>Strong attention to detail paired with strategic thinking </li> <li>Knowledge of employment laws and total rewards alignment with business goals </li> <li>Excellent communicator and collaborator across teams and vendors </li> <li>Self-driven, discreet, and values confidentiality </li> <li>Passion for continuous improvement and operational excellence </li> <li>A commitment to GrayMatter’s Core Values: Accountability, Integrity, Respect, Innovation, Teamwork </li> </ul> <div>The target annual base compensation range for this position is $80,000 - $100,000, based upon relevant qualifications.  <br>  <br> <b><u>Featured Benefits:</u></b> </div> <ul> <li>Medical, dental, and vision insurance beginning day one of employment </li> <li>Employer paid short term disability and life insurance </li> <li>401(k) with up to 4% company match </li> <li>Paid holidays, paid time off, paid sick leave, and paid parental leave </li> <li>Additional benefits available such as long term disability, accident, critical illness, hospital indemnity, EAP, telemedicine, HSA and FSA </li> </ul> </div> </div> </div><br>

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...