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Personal Assistant

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Responsibilities:

  • Manage the Founder’s calendar, schedule meetings, prioritise tasks, and ensure smooth daily operations.
  • Handle calls, emails, and correspondence on behalf of the Founder, ensuring professionalism, discretion, and timely responses.
  • Prepare agendas, briefing notes, and follow-up actions for internal and client meetings, and attend meetings as required.
  • Assist the Founder in liaising with clients and vendors by scheduling follow-ups, tracking deliverables, and managing information flow.
  • Organise travel arrangements, itineraries, and accommodations for the Founder’s professional and personal engagements.
  • Support the Founder with project management tasks such as tracking budgets, timelines, and deliverables across multiple events.
  • Safeguard sensitive client, vendor, and company information with integrity and discretion.
  • Handle lifestyle management tasks (errands, personal scheduling) to ensure the Founder can focus on strategic and planning priorities
  • Anticipate the Founder’s needs, identify potential issues, and recommend solutions to maintain efficiency and flow.
  • Other responsibilities as assigned by management.


Requirements:

  • Bachelor’s degree in Event Management, Business Administration, or related fields
  • 1–2 years’ experience in vendor coordination or events operations.
  • Strong written and verbal communication.
  • Strong organisational and multitasking skills.
  • Discretion and ability to handle sensitive/confidential information.
  • High emotional intelligence and strong interpersonal skills
  • Ability to work independently and prioritise tasks.
  • Proficiency in Microsoft Office Suite and Google Workspace.
  • Experience managing executive calendars and scheduling tools.
  • Knowledge of event planning processes and vendor coordination.
  • Familiarity with document preparation (proposals, contracts, briefs)
  • Ability to support both executive and personal lifestyle tasks.


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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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